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An Analysis of Functional Requirements for Electronic Records Management Systems: Based on the Records Management Principles Extracted from ISO 15489
Abstract
In order to design effective electronic records management systems, it is viable to consider both traditional principles of records management, proven to be effective, and the characteristics of digital information. ISO 15489, an international standard for records management, is acknowledged as the most useful guidelines for this goal. The present study extracted basic principles of electronic records management from its provisions of 7 functional steps. It then compared the principles to system requirements of three system design criterion, developed by Department of Defense(U.S.A.), Public Records Office(Britain), and European Union respectively. Common requirements, included in all three criterion, were then searched in the Korean standard of developing automated systems for records centers. Finally, suggestions were made to develop a Korean standard for electronic records management system, elaborating from the core requirements of the system found by the present study.
- keywords
- 전자기록관리, 전자기록관리시스템, 전자기록관리원칙, 공공기록, 레코드관리, 전자레코드관리, 시스템기능요건, 시스템설계표준, ISO 15489, 자료관시스템규격electronic records, electronic records management, ERMS
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