Journal of Korean Society of Archives and Records Management, Korean Society of Archives and Records Management

PDF Citaion Strengthening Record Management to Ensure Accountability for Government Subsidies: Focusing on Private Subsidy Program Operators

; Eun-Ha Youn pp.1-24 https://doi.org/10.14404/JKSARM.2025.25.1.001

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Abstract

This study analyzes the current status and challenges of records management among private subsidy program operators to ensure accountability in administering government subsidies derived from public funds and proposes measures to strengthen their records management practices. The research examined related laws and regulations in the United States, the European Union, and Australia, investigating cases of records management support for privately operated government-funded agencies. The analysis reveals that international jurisdictions provide records management support to private government-funded agencies receiving public funds. In addition, an examination of domestic government subsidy records management identifies significant gaps: records pertaining to subsidy program operations and performance lack integrated management, and no public support system exists for records management by private subsidy program operators. In-depth interviews illuminate how inadequate documentation of program operations and performance by private subsidy program operators leads to the weakening of government subsidy programs. Based on these findings, the study proposes improvements to the Subsidy Management Act and recommends records management education to support the establishment of systematic records management frameworks for private subsidy program operators.

PDF Citaion Analysis of National Archives of Korea Records from the Perspective of Developing a Records Appraisal Policy

Hyun-Jin Oh ; Eun-Ha Youn pp.25-46 https://doi.org/10.14404/JKSARM.2025.25.1.025

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Abstract

이 연구는 우리나라 국가기록원이 보유한 기록물과 공공기록물법 시행령 별표1의 영구 보존 기준의 적합성을 분석하고, 현황과 문제점을 도출하여 국가기록물 선별정책 수립에 필요한 시사점의 제공을 목적으로 한다. 국가기록원이 소장한 영구 기록물을 정부활동의 기록화, 시민의 권리 증빙, 국가적 경험의 기록화라는 세 가지 범주로 분류하여 분석하였으며, 이를 통해 법령에서 정한 기준과 보존기간 준칙이 다른 경우를 다수 확인 할 수 있었다. 기록물철 목록과 별표1 매칭 결과 시민의 권리 증빙과 관련된 기록물이 가장 많이 식별되었으며 국가적 경험의 기록화 해당 기록물이 가장 적게 식별되었다. 본 연구는 실제 보유기록물 분석을 통해 구체적이고 실효성 있는 기록물 평가 기준과 정책문의 필요성을 제안한다. 기록물 평가 및 선별기준 수립을 통해 기록물 평가의 객관성과 일관성을 확보할 필요가 있음을 강조한다.

PDF Citaion A Study on Improving the Designation System of Institutions of the National Archives of Korea

Youngho Yi ; Sungsook Lee pp.47-73 https://doi.org/10.14404/JKSARM.2025.25.1.047

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Abstract

The National Archives of Korea (NAK) provides comprehensive records management oversight to designated public institutions, a framework established through multiple designation phases in 2007, 2009, and 2012. These institutional designations, determined by varying criteria, have remained unchanged since implementation. This study examined the challenges within the NAK supervision designation system and proposed strategic enhancements to its operational framework. The research methodology incorporates qualitative interviews with records managers from public institutions to gather operational insights. Quantitative analysis of the public institution management performance evaluation results spanning 2017–2021 demonstrated statistically significant superior performance among NAK-supervised institutions than self-managed entities. Drawing from these findings, the study emphasizes the need for the strategic expansion of NAK’s institutional supervision framework. The proposed enhancement measures encompass four key dimensions: reformulation of designation criteria, implementation of systematic operational protocols, integration with management evaluation frameworks, and adoption of ISO 30301 Information and Documentation – Management Systems for Records – Requirements.

PDF Citaion A Study on the Digitization Strategies for Records from Closed University

Song Kim ; Nuri Kim ; Dongmin Yang ; Jung-eun Lee pp.75-101 https://doi.org/10.14404/JKSARM.2025.25.1.075

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Abstract

The increasing number of university closures because of the declining school-age population has made preserving and managing university records a critical task. The Korea Advancing Schools Foundation (KASFO), responsible for managing records from closed universities, has faced capacity challenges as the volume of transferred records exceeds archival space. With projections indicating that half of local universities may close by 2040, addressing archival storage constraints has become urgent. This study aims to identify the significant properties of records from closed universities and, based on these properties, verify the authenticity of digitized records. It involved a literature review of related literature, conducting interviews, and analysis of records managed by the KASFO, along with the reconstruction of records and information disclosure requests to determine significant properties. The findings are as follows: First, domestic and international legal frameworks and regulations on digitization were analyzed to propose a direction for digital record management in South Korea. Second, significant properties of closed university records were identified, and measures were proposed to preserve the four core attributes of records and ensure their authenticity. Third, by applying these significant properties in the digitization process, a basis for the disposal of original records was established. This study is expected to contribute to the practical and efficient management of records from closed universities by implementing digitization strategies.

PDF Citaion An Analysis of News Articles Related to Public Records Using Text Mining

Seunghee Han ; Hyewon Lee pp.103-127 https://doi.org/10.14404/JKSARM.2025.25.1.103

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Abstract

This study examines the relationship between public records and sociopolitical issues by applying text mining techniques to 5,050 news articles related to public records published from 2000 to 2024. The frequency analysis results indicate that news articles primarily focus on incidents, accidents, and political issues rather than public records, with meeting records being the most frequently mentioned record type. In the Bigram network analysis, the main keywords identified were “dialogue records,” “meeting minutes,” “records,” and “Public Records Management Act.” The network clustering analysis revealed three major themes: (1) public records management, (2) inter-Korean summit meeting records, and (3) controversies surrounding the Public Records Management Act. The sentiment analysis results indicate that positive news articles mainly highlight cases of exemplary record management institutions. Conversely, negative articles focused on Public Records Management Act violations and records management deficiencies. Finally, the study compared research trends with findings from the news article analysis and provided policy recommendations to address and improve social issues related to public records.

PDF Citaion Archival Information Services for Rights Protection

Seol Moon-won pp.129-149 https://doi.org/10.14404/JKSARM.2025.25.1.129

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Abstract

Archival information services supporting rights protection have garnered less academic attention than services for educational and academic support services. The study proposes a comprehensive framework encompassing institutional, practical, and theoretical elements essential for establishing a rights-based paradigm in archival information services. First, the study examines the theoretical foundations of records as instruments for the exercise or protection of rights. Through the analysis of rights conceptualization and records agency, the study demonstrates that records function as active agents in user relationships. Second, its historical investigation traces the evolution of rights documentation, examining their function in ancient and medieval Western societies, and analyzes the emergence of ‘feudists’ in 18th-century France as precursors to modern archival professionals. Third, it further examines the transformation of archival services from protecting the rights of the ruling class to providing universal access for citizens in the modern era. Based on this historical and theoretical analysis, the study proposes a contemporary framework for rights-based archival information services in democratic societies. This framework encompasses three key dimensions: i) institutionalization of legal access to ensure universal service provision, ii) implementation of intellectual and physical access through service practices, and iii) development of mechanisms for reconciling competing rights claims.

PDF Citaion Archives of Migrant Women’s Life Memories

Kyong Rae Lee pp.151-176 https://doi.org/10.14404/JKSARM.2025.25.1.151

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Abstract

This study assigns archival significance to the migrant culture, multicultural values, and social relationships that migrant women in Korea, including migrant workers and those in international marriages, establish during the settlement process. It explores methodological concepts and theories to reinterpret these as the value of multicultural living memory and records. The findings reveal that existing public record management practices have reproduced records from a narrow and limited perspective on marginalized social groups, particularly migrant women. An expanded discussion of provenance-based theory proposes a theoretical framework that considers “ethnicity” and “gender” as core provenances of migrant women’s archives, reflecting the social and cultural contexts surrounding their records. In addition, the archival concept of “stewardship” is introduced, emphasizing a symbiotic archiving approach in which the archives and the migrant women’s communities engage in continuous cooperation to develop archiving practices.

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