- P-ISSN1598-1487
- E-ISSN2671-7247
Vol.19 No.2
Abstract
In this study, we propose a logical transfer method of records using cloud storage to solve the integrity problem of digital component, which is generated when electronic records are transferred from the electronic record production system to the record management system. This method, which produces electronic records using cloud storage from the production stage and transfers them to the archives, has the following advantages. First, as a record management method, it can be effectively applied in public institutions by utilizing cloud computing technology, which has been the trend recently. Second, unlike the existing method of copying and physically transferring electronic records, the proposed method can reduce various risk factors that may occur in the transfer of electronic records by logically transferring the storage. Third, the method can prevent errors of the digital component according to the physical transfer of the electronic record; hence, the integrity of the electronic record can be guaranteed. Fourth, administrative power and cost that are wasted because of the electronic transfer of electronic records can be reduced.
Abstract
Different environmental changes involving records management increased the need to improve the curriculum of archives and records management in terms of practice. Given this, the study aims to propose improvement plans for the curriculum by analyzing its operation in domestic graduate schools and determining how the courses are necessary and useful in practice. To achieve this goal, a survey was conducted to records managers in fields, who were asked about the subjects they took, the prerequisites, whether subjects are necessary to be reformed or not, and so on. The results showed the importance of courses related to electronic management for records and practice of records management. Hence, the following insights and methods to improve the curriculum were proposed: (1) the operation of the extension of courses related to electronic management for records and practice of records management; (2) the standardization of courses and the designation of compulsory subjects; (3) the reinforcement of courses; and (4) the offering of diverse courses. This study is significant in gathering the perceptions of field records managers regarding the proposals of the improved curriculum and can serve as preliminary data to develop specific courses for records management.
Abstract
Records management professionals and scholars have emphasized the necessity of managing data set in administrative information systems as records, but it has not been practiced in the actual field. Applying paper-based records management standards and guidelines to data set management proved to be a difficult task because of technology-dependent characteristics, vast scale, and various operating environments. Therefore, the data set requires a management system that can accommodate the inherent characteristics of records and can be practically applied. This study developed and presented data set management methods and procedures based on the analysis of data set in public administrative information systems operating in public institutions.
Abstract
This study aims to analyze the current state of the operation of the information disclosure system in the judiciary of Korea to identify problems and suggest ways to provide more effective and substantive requests for information disclosure in the future. To this end, we reviewed the court’s information disclosure claims process from 2007 to 2017 using the data published in the judicial yearbook and the data charged to the court information disclosure system of Korea. Results showed the different processes according to the person in charge, the high withdrawal rate, the complaint response rate, and the trend of the information nonexistence as the common problems. To solve these issues, we proposed to improve the various claims system, strengthen the education of the information disclosure claimant, publish the manual, and expand the provision and original text of information in advance.
Abstract
Citizens are becoming providers of weather information through crowdsourcing on the Internet. In Korea and abroad, national weather service organizations and companies are using weather information provided by citizens for weather forecasting. Recently, it is necessary to pay attention to the changes and the current status of the producers of meteorological information in the meteorological field as they are aware of the importance of information management including data in academia. In this paper, first, the present status and problems of the weather observation network constructed by each weather information producer were identified. Second, to confirm the crowdsourcing in the meteorological area, the researchers directly participated in the weather forecasting process through crowdsourcing and analyzed the collection, utilization, and the possibility of weather record information. Third, prospects for the utilization of weather information through crowdsourcing were presented.
Abstract
With the provision of the original text information disclosure service, the time spent on determining the disclosure of the original text information decreased, and the number of original text information disclosure significantly increased. In public institutions, the risk of the exposure of personal information also increased. In this study, the status of personal information protection in the original text information disclosure service was investigated. Moreover, the causes of the exposure of personal information were analyzed, and improvements were proposed. The survey presented the following results. First, 13% of the original text information collected contains personal information, which is the nondisclosure information. Second, among the original text information that includes personal information, the original text information, including the personal information of the public official, was the most important. In particular, many records about vacation and medical leaves were found. Third, there were many cases in which information about the individual of the representative was exposed in the agency that deals mainly with the contract work. Fourth, a large volume of personal information was not detected by filtering personal information. Upon analyzing the cause of the exposure of personal information, the following improvements are suggested. First, privacy guidelines should be redesigned. Second, the person in charge of the task of deciding whether or not to disclose original text information should be trained further. Third, the excessive disclosure of information based on the government’s quantitative performance should be eased. Fourth, the filtering function of the personal information of the original text information disclosure system should be improved.
Abstract
A research and management institution plays a middleman role between government departments and research institutes. Research records collected from research institutes are important not only as evidence for research tasks but also for knowledge and information sharing. In this study, the key research records collected by research management institutions are identified, and problems are analyzed to present efficient measures to improve key research management.
Abstract
With the increasing number of business email, there is a growing need to manage email records. Before the development of email records management measures, this study aimed to investigate the status of email records management in universities and determine employees‘ perceptions of email records management. Surveys and interviews were conducted with professors, staff, and assistants who use groupware accounts at D University, and their overall perceptions of email records management and the status of email record management, such as email production, deletion, archival, and backup of university members were gathered. A total of 185 people responded to the survey, and 12 of them were interviewed. According to the analysis, the public utilization of email was frequent, and the management of emails, such as backup and retention, was not performed well compared to deletion and storage. In addition, email is still perceived as private, and users recognize the need for email records management, but they still perceive that they are responsible for records management. The results of this study will be useful in setting the policy for email records management of universities and will help provide email record management awareness.
Abstract
This study looked at the US records management system through the US Records Management Act and derived the characteristics of US records management. The federal and state of the United States were compared to identify the characteristics within the US administrative system. Also, the composition and content of the US Records Management Act were analyzed according to the records management process. As a result, US records management has characteristics of recognizing federal and state independence, yet maintaining cooperative relations between agencies for the protection of permanent values.
Abstract
This paper introduces the progress and remaining tasks regarding the establishment of the record center led by the Ministry of Justice since 2015. The establishment of the record center requires long-term and repetitive mutual and organic agreements, reviews, and feedback processes that involve internal and external parties from multilateral areas. This paper is a summary of the major proceedings and results of each field. The cases introduced in this paper regarding the establishment of the Ministry of Justice Record Center are expected to be a useful and valuable resource for other institutions seeking to establish a record center.
Abstract
This article aims to introduce and describe the process that Korea National Land Corporation has undergone to establish LX larchiveum in Korea, which is expected to open in January 2020. The process and discussion that Korea National Land Corporation has been through to establish LX larchiveum are described. The case would be helpful and encourage more archivists to make new and diverse attempts of building archives that are rarely explored by government or public institutions.